Track organisers 2012

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Revision as of 13:08, 17 April 2012 by Rikard (talk | contribs) (→‎General information: Added link to the 2012 aspects page)
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General information

An individual or organisation can organise one or more tracks during FSCONS. In order to do this, you need to contact the programme aspect coordinators with a proposition and also adhere to the FSCONS Manifesto and policies. You can see how the work with planning the conference is divided on the aspects page.

Please not that this document is a work-in-progress and many things have not yet been decided, so much of the data here refers to how we did things in 2011 (and previous years). The facts and numbers here may change during the planning of FSCONS 2012.

If your track is accepted you can expect the following from the FSCONS organisers:

Budget

In 2011, FSCONS set aside a budget of 4000 SEK (maximum) for each track, to cover all expenses (mostly travel and lodging for speakers). We hope to see you, as a track organiser, to raise as much money for the track yourself as possible. If you raise part of the budget of 4000 SEK, that is also very appreciated, and FSCONS would then cover the other costs up to a total of 4000 SEK (including the money you raise). These figures have not been decided yet for 2012, so the numbers may change. Please keep an eye on this page. You may seek sponsors for your track as long as they seem to meet the spirit of FSCONS as outlined in the FSCONS Manifesto. If you are not sure, please contact the programme aspect coordinators.

Size of a track

One track, historically means a total of six sessions during one day of the conference, in a dedicated room. Three sessions of 30 minutes, and three sessions of 45 minutes. This includes the questions and answers section. Please note that this is from 2011, and may change during 2012 but it will not change a lot from this rough outline.

Guidelines and policies

In order to host or organise a track at FSCONS, you need to meet the spirit of the conference and its policies. You may read the FSCONS Manifesto here, and also please take a look at the Anti-harassment policy. We have a limited number of tracks each year and try to find something that ties the tracks together thematically, or at least to have the total sum of tracks cover the scope of FSCONS - free software, free society and free culture.

Co-organisers will be visible

As a track organiser, you will be listed as an FSCONS co-organiser on the web site.

Time frames

We usually send out a call for participation (CFP) during May where we ask for speakers for the conference. If you have been accepted as a track organiser and have input for the wording of the CFP, we need this no later than by the end of April. By the middle of August, we need a rough status for your track in terms of how you have managed to fill all six sessions etc. The final, complete and confirmed program for your track must be communicated to us by the middle of September. We need in the middle of September: Speaker name, speaker biography, speaker contact information, topic title and short description (preferably including intended audience) for each session. We also need a final name for your track and a description of it. These are dates that may change slightly but they correspond well for the previous years and should be a good estimate for your planning.

Keep us informed

As a track organiser, you should have a dialog with the Programme aspect coordinators throughout the planning before the conference. You can see how the work with planning the conference is divided on the aspects page, where you will also find the Programme Aspect contact persons.