Difference between revisions of "FSCONS 2012 Aspects"

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= Aspect list =
 
{| border=1
 
{| border=1
 
  ! Aspect
 
  ! Aspect
Line 5: Line 6:
 
  ! Responsibilities
 
  ! Responsibilities
 
  |-
 
  |-
  | [[Programme_Aspect_2012|Programme]]
+
  | [[Accessibility|Accessibility aspect 2012]]
  | Jonas & Rikard & Ljo
+
  |
 +
| Investigate and make a plan for increasing the conference accessibility. Communicate this across all aspects.
 +
|
 +
* Coordinate with other area to improve the overall accessibility of the conference.
 +
(ex: web, registration, cfp, hardware, policy...) Grégoire works with an accessibility pledge for speakers.
 +
|-
 +
| [[Budget aspect 2012|Budget]]
 +
 
 +
| Leif-Jöran
 
  |
 
  |
* Ensure that a program is filled with topics that are current and interesting, within and between the fields of technology, society and culture, as per the manifesto.
 
* Ensure that external organisations helping coordinate tracks are kept informed of discussed in the organisation and is able to contribute their thinking.
 
 
  |
 
  |
* Themes
+
* Coordinate requests for budget
* Tracks
+
* Attendance fees & targets
* Keynotes
+
* Sponsorship levels
* Communication with other orgs to organise tracks
+
* Communication with the FFKP board regarding the budget
* Scheduling
 
* Preparation and evaluation of CFP
 
* Conference booklet
 
 
  |-
 
  |-
  | [[Venue_Aspect_2012|Venue]]
+
  | [[Cafe 2012|Café 2012]]
 +
| Anton & My
 
  |
 
  |
 +
* Cover food and drink supplies requirement
 +
* Increase social interaction
 +
* Contribute to social activities
 
  |
 
  |
|
+
* Purchases for the café
* Planning of furnishing
+
* Sales planning
* Furnishing during the conference
+
* Furnishing of café area
* Cleanup
+
* Preparing the area for the social events
 
  |-
 
  |-
  | [[Web_and_Infrastructure_Aspect_2012|Web & Infrastructure]]
+
  | [[FFKP_Aspect_2012|FFKP]]
  | Grégoire & Nahid
+
  | ljo+greg
 +
|
 
  |
 
  |
|
+
* Ensure that there's a flow of communication between the FFKP board and FSCONS planning
* Overall web site
+
* Ensure that communication about the organisation of the conference, including the role of the FFKP, is kept consistent and relevant
* Program and schedule
+
* Ensure that a yearly meeting is planned during the conference
* Registration system
 
* Infrastructure for blogs, press releases, etc.
 
 
  |-
 
  |-
 
  | [[Hardware_Aspect_2012|Hardware]]
 
  | [[Hardware_Aspect_2012|Hardware]]
  | Patrik & Klondike
+
  | Klondike
 
  |
 
  |
 
  |
 
  |
Line 48: Line 55:
 
* Sound systems
 
* Sound systems
 
  |-
 
  |-
  | [[Sponsors_Aspect_2012|Sponsors]]
+
  | [[Policies_Aspect_2012|Policies]]
  | Oliver & ??
+
  | ljo+skymandr
 +
| Ensure policies are met
 
  |
 
  |
|
+
* Update the [[FSCONS_Manifest|Manifesto]] based on [[Comments_on_the_manifesto_from_FSCONS_2011|comments and suggestions]] from the participants of yesteryear
* Contacting sponsors
+
* Likewise update [[Anti-harassment_policy|Anit-harassment policy]]
* Follow-up with thank-yous
+
* Coordinate with [[Accessibility|Accessibility aspect]]
 +
* Ensure that volunteers are aware of the policies, and that information is readily accessible for participants
 
  |-
 
  |-
  | [[Survey aspect 2012|Survey]]
+
  | [[Programme_Aspect_2012|Programme]]
  | Nahid & ??
+
  | Ljo
 
  |
 
  |
 +
* Ensure that a program is filled with topics that are current and interesting, within and between the fields of technology, society and culture, as per the manifesto.
 +
* Ensure that external organisations coordinating tracks are kept informed of discussed in the organisation and is able to contribute their thinking.
 
  |
 
  |
* Planning and performing the post-conf survey
+
* Themes
* Soliciting comments during the conference
+
* Tracks
 +
* Keynotes
 +
* Communication with other orgs to organise tracks
 +
* Scheduling
 +
* Preparation and evaluation of CFP
 +
* Conference booklet
 
  |-
 
  |-
  | [[Cafe 2012|Café 2012]]
+
  | [[Promotion_Aspect_2012|Promotion]]
  | Anton & My
+
  | Oliver (previously Henrik)
 
  |
 
  |
* Cover food and drink supplies requirement
 
* Increase social interaction
 
* Contribute to social activities
 
 
  |
 
  |
* Purchases for the café
+
* Create promotional material (poster, flyers, stickers, a giant balloon?)
* Sales planning
+
* Organize dissemination of the material (stapling posters, distributing flyers in other conferences, hijack the national television to display an FSCONS commercial?)
* Furnishing of café area
+
* Communicate on social networks
* Preparing the area for the social events
+
* Ads in magazines
 +
* Blog regularly about new speakers, sessions, etc
 +
* Create a short bumper that can be played on podcasts (hackerpublicradio.org, radiogamer.se, slashat.se, aiit.se/radio, etc)
 
  |-
 
  |-
 
  | [[Reception_Aspect_2012|Reception]]
 
  | [[Reception_Aspect_2012|Reception]]
  | Jonas & ???
+
  |  
 
  |
 
  |
 
  |  
 
  |  
Line 81: Line 96:
 
* Wardrobe
 
* Wardrobe
 
  |-
 
  |-
  | [[Registration_Aspect_2012|Registration]]
+
  | [[Sponsors_Aspect_2012|Sponsors]]
  | ???
+
  | Oliver
 
  |
 
  |
|
 
* Registration procedure
 
* Registration form (with the web team)
 
* Attendee badges
 
* Payments
 
|-
 
| [[Budget aspect 2012|Budget]]
 
 
| Leif-Jöran & Jonas
 
 
  |
 
  |
|
+
* Contacting sponsors
* Coordinate requests for budget
+
* Follow-up with thank-yous
* Attendance fees & targets
 
* Sponsorship levels
 
* Communication with the FFKP board regarding the budget
 
 
  |-
 
  |-
  | [[Accessibility|Accessibility aspect 2012]]
+
  | [[Social_Aspect_2012|Social]]
  | Rikard & Nahid & hesa
+
  | Alireza & Evelina
  | Investigate and make a plan for increasing the conference accessibility. Communicate this across all aspects.
+
  |  
 
  |
 
  |
* Coordinate with other area to improve the overall accessibility of the conference.
+
* Plan social events
(ex: web, registration, cfp, hardware...) Grégoire works with an accessibility pledge for speakers.
 
 
  |-
 
  |-
 
  | [[Staffing_Aspect_2012|Staffing]]
 
  | [[Staffing_Aspect_2012|Staffing]]
  |
+
  | Leif-Jöran & Grégoire
 
  |  
 
  |  
 
  |
 
  |
Line 117: Line 119:
 
* Organise the conference management
 
* Organise the conference management
 
  |-
 
  |-
  | [[Promotion_Aspect_2012|Promotion]]
+
  | [[Survey aspect 2012|Survey]]
  | Oliver & Henrik & Rikard
+
  |
 
  |
 
  |
 
  |
 
  |
* Create promotional material (poster, flyers, stickers, a giant balloon?)
+
* Planning and performing the post-conf survey
* Organize dissemination of the material (stapling posters, distributing flyers in other conferences, hijack the national television to display an FSCONS commercial?)
+
* Soliciting comments during the conference
* Communicate on social networks
 
* Ads in magazines
 
* Blog regularly about new speakers, sessions, etc
 
* Create a short bumper that can be played on podcasts (hackerpublicradio.org, radiogamer.se, slashat.se, aiit.se/radio, etc)
 
 
  |-
 
  |-
  | [[Security|Security aspect 2012]]
+
  | [[Venue_Aspect_2012|Venue]]
  | You?
+
  |
  | Investigate and make a plan for ensuring the conference safety and security. Communicate this across all aspects.
+
  |
 
  |
 
  |
* Plan the emergency plan and inform staff and participants about it
+
* Planning of furnishing
 +
* Furnishing during the conference
 +
* Cleanup
 
  |-
 
  |-
  | [[Social_Aspect_2012|Social]]
+
  | [[Web_and_Infrastructure_Aspect_2012|Web & Infrastructure]]
 +
| Grégoire
 
  |
 
  |
|
 
 
  |
 
  |
* Plan social events
+
* Overall web site
 +
* Program and schedule
 +
* Registration system
 +
* Infrastructure for blogs, press releases, etc.
 +
* Registration procedure/form
 +
* Attendee badges
 +
* Online Payments
 +
|}
 +
 
 +
= Deprecated aspects =
 +
 
 +
{| border=1
 +
! Aspect
 +
! Coordinator
 +
! Objectives
 +
! Responsibilities
 
  |-
 
  |-
  | [[FFKP_Aspect_2012|FFKP]]
+
  | [[Security|Security aspect 2012]]
| ljo+greg
 
 
  |  
 
  |  
 +
| Investigate and make a plan for ensuring the conference safety and security. Communicate this across all aspects.
 
  |
 
  |
* Ensure that there's a flow of communication between the FFKP board and FSCONS planning
+
* Plan the emergency plan and inform staff and participants about it
* Ensure that communication about the organisation of the conference, including the role of the FFKP, is kept consistent and relevant
 
* Ensure that a yearly meeting is planned during the conference
 
|-
 
| [[Policies_Aspect_2012|Policies]]
 
| ljo
 
| Ensure policies are met
 
|
 
 
|}
 
|}
[[Category:Planning 2012]]
+
[[Category:FSCONS 2012]]

Latest revision as of 21:10, 29 March 2015

Aspect list

Aspect Coordinator Objectives Responsibilities
Accessibility aspect 2012 Investigate and make a plan for increasing the conference accessibility. Communicate this across all aspects.
  • Coordinate with other area to improve the overall accessibility of the conference.

(ex: web, registration, cfp, hardware, policy...) Grégoire works with an accessibility pledge for speakers.

Budget Leif-Jöran
  • Coordinate requests for budget
  • Attendance fees & targets
  • Sponsorship levels
  • Communication with the FFKP board regarding the budget
Café 2012 Anton & My
  • Cover food and drink supplies requirement
  • Increase social interaction
  • Contribute to social activities
  • Purchases for the café
  • Sales planning
  • Furnishing of café area
  • Preparing the area for the social events
FFKP ljo+greg
  • Ensure that there's a flow of communication between the FFKP board and FSCONS planning
  • Ensure that communication about the organisation of the conference, including the role of the FFKP, is kept consistent and relevant
  • Ensure that a yearly meeting is planned during the conference
Hardware Klondike
  • Recording of talks
  • Laptops and other hw
  • Electricity
  • Wireless accounts
  • Wired connections
  • Streaming
  • Sound systems
Policies ljo+skymandr Ensure policies are met
Programme Ljo
  • Ensure that a program is filled with topics that are current and interesting, within and between the fields of technology, society and culture, as per the manifesto.
  • Ensure that external organisations coordinating tracks are kept informed of discussed in the organisation and is able to contribute their thinking.
  • Themes
  • Tracks
  • Keynotes
  • Communication with other orgs to organise tracks
  • Scheduling
  • Preparation and evaluation of CFP
  • Conference booklet
Promotion Oliver (previously Henrik)
  • Create promotional material (poster, flyers, stickers, a giant balloon?)
  • Organize dissemination of the material (stapling posters, distributing flyers in other conferences, hijack the national television to display an FSCONS commercial?)
  • Communicate on social networks
  • Ads in magazines
  • Blog regularly about new speakers, sessions, etc
  • Create a short bumper that can be played on podcasts (hackerpublicradio.org, radiogamer.se, slashat.se, aiit.se/radio, etc)
Reception
  • Information desk
  • Wardrobe
Sponsors Oliver
  • Contacting sponsors
  • Follow-up with thank-yous
Social Alireza & Evelina
  • Plan social events
Staffing Leif-Jöran & Grégoire
  • Recruit, contact and keep track of the staff incl contact addresses
  • Create an overall staffing schedule for the conference
  • Organise staff walk-through
  • Organise a staff room during the conference
  • Organise the conference management
Survey
  • Planning and performing the post-conf survey
  • Soliciting comments during the conference
Venue
  • Planning of furnishing
  • Furnishing during the conference
  • Cleanup
Web & Infrastructure Grégoire
  • Overall web site
  • Program and schedule
  • Registration system
  • Infrastructure for blogs, press releases, etc.
  • Registration procedure/form
  • Attendee badges
  • Online Payments

Deprecated aspects

Aspect Coordinator Objectives Responsibilities
Security aspect 2012 Investigate and make a plan for ensuring the conference safety and security. Communicate this across all aspects.
  • Plan the emergency plan and inform staff and participants about it