Difference between revisions of "Sixth planning meeting 2012"

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==Summary==
 
==Summary==
* '''DECISION''': Organisation: Permanent presidium whenever possible Grégoire and Leif-Jöran
+
* '''DECISION''': Organisation: Permanent presidium whenever possible: Grégoire and Leif-Jöran. They are also the managers as decided May 18th which prepare and follow up overall items.
* '''DECISION''': Mailinglists, old lists are deleted, New organisation is now created. Who else needs one?  {{todo|tech/hardware needs one|assignedTo=Grégoire|done=NO}}
+
** Sign items by presonsible person in agenda. Written proposals are preferred.
 +
* '''DECISION''': Mailinglists, old lists are deleted, New organisation is now created. Who else needs one?  {{todo|tech/hardware needs one|assignedTo=Grégoire}}
 
* '''DECISION''': Timeline: Tickets sale should start August 1st.
 
* '''DECISION''': Timeline: Tickets sale should start August 1st.
 
** Discussionon potentially have money back guarantee. Though a fixed number of cheap tickets has shown to be best incentive for early registration yet.  
 
** Discussionon potentially have money back guarantee. Though a fixed number of cheap tickets has shown to be best incentive for early registration yet.  
* '''DECISION''': Dates are set as previously discussed 9-10-11 of November. Potentially eveningsession on the 8th + follow up discussion as done in 2011. ITU is confirmed.
+
* '''DECISION''': Dates are set as previously discussed 9-10-11 of November. Potentially an evening session on the 8th + follow up discussion as done in 2011. ITU is confirmed.
 
** {{todo|Sign responsibility for venue contract which is needed according to Jonas.|assignedTo=Ljo|done=NO}}
 
** {{todo|Sign responsibility for venue contract which is needed according to Jonas.|assignedTo=Ljo|done=NO}}
* '''DECISION''': Survey should be used. Show results to be used in feedback feedback. Interactive where possible. Ask aspects for questions based on their perspective. Should preferrably be performed in all three phases pre-, during , and post conference.
+
* '''DECISION''': Survey should be used. Show results to be used in feedback feedback. Interactive where possible. Ask aspects for questions based on their perspective. Should preferrably be performed in all three phases pre-, during , and post conference. One person had a wish to try to keep number of top level questions down.
** {{todo|Manifesto feedback|assignedTo=Ljo|done=NO}}
+
** {{todo|Manifesto feedback|assignedTo=Ljo}}
  
 
* '''CONTINUE WRITING MINUTES HERE'''
 
* '''CONTINUE WRITING MINUTES HERE'''

Revision as of 18:43, 20 May 2012

Meeting
Org Meeting
Date:2012-05-18
Time:17:30
Place:CTH Johanneberg — EDIT-room


Agenda

  • Organization
    • todos
    • Mailing list
    • Routines for invitations to meetings - how/who/where?
    • timeline
      • deadlines for track organizers
  • Date and place for FSCONS 2012
    • Date: the 9/10/11 November have been proposed
      • Should the conference be on 4 days (with a keynote on Thursday) like in 2011?
    • Venue: the workshops at Språkbanken and the ITU for the main event.
      • Deadline for the answer? (at most the same date as last year) We now have a positive confirmation for itu.--Ljo 14:40, 18 May 2012 (CEST)
      • Designation of a contact person for the venue. LJO assigned Mathias Klang to be this contact person.
  • Survey - what is the purpose and how will it be used? How are the results used today?
    • Discussion lead by Nahid
  • Keynote speaker
  • Tracks
    • what tracks do we have?
    • any incoming proposals
  • Social event: Berg211 inquiry about dates and booking
  • CFP last minute comments
  • Other questions
  • Next meeting?

Summary

  • DECISION: Organisation: Permanent presidium whenever possible: Grégoire and Leif-Jöran. They are also the managers as decided May 18th which prepare and follow up overall items.
    • Sign items by presonsible person in agenda. Written proposals are preferred.
  • DECISION: Mailinglists, old lists are deleted, New organisation is now created. Who else needs one? TODO: Template:Trim (User:Grégoire)
  • DECISION: Timeline: Tickets sale should start August 1st.
    • Discussionon potentially have money back guarantee. Though a fixed number of cheap tickets has shown to be best incentive for early registration yet.
  • DECISION: Dates are set as previously discussed 9-10-11 of November. Potentially an evening session on the 8th + follow up discussion as done in 2011. ITU is confirmed.
  • DECISION: Survey should be used. Show results to be used in feedback feedback. Interactive where possible. Ask aspects for questions based on their perspective. Should preferrably be performed in all three phases pre-, during , and post conference. One person had a wish to try to keep number of top level questions down.


  • CONTINUE WRITING MINUTES HERE
  • DECISION: Next meeting at Tuesday the 29th of May at 17.30 in EDIT room (Chalmers)
  • Notes:
    • Tracks that should be in the CFP should be given to Leif-Jöran ASAP!
    • Budget requests from the aspects should be in by the end of the month.