Report from evaluation task force
The task force presented the conclusions from their two meetings. What follows is brief summary, see separate page for a detailed report. Two broad areas where improvements can be made have been identified, under the headline "How to move forward":
The work meetings have been found to be one item that can be improved. The task force suggests that the work meetings are exchanged for regular online meetings, with IRL/social meetings as necessary and "sprint-like" procedures for getting things done. They further suggest that someone is appointed to oversee deadlines and be responsible for stopping tasks that have been too delayed to be sustainably finished. The involvement of the organising participants/volunteers can perhaps be strengthened by meeting up earlier, a meeting with volunteers (mainly students) in May is suggested, as well as having an informal social meet-up soon after the conference.
The task force suggest having a "sprint" in April, where the state of the documentation is investigated, and the documentation is updated where needed. Focus on "ownership" of pages and on the qualifiers "required/desired/not required" and "exists/does not exits". The task force also suggests visualising the responsibility time line as a Gantt chart to help giving members an overview of the life-cycle of the conference.
The meeting thanks the task force for their work, and agree that this is a good way forward. The meeting decided that suggestions should be implemented. All members are suggested to help in implementing the changes.
- The date and time for the documentation sprint is set for 15.00 on Sunday the 29th March (was originally 14.30 on Sunday the 19th April) -- bring computers etc!
- Date for the annual meeting will be set by the board, and the meeting announced on the mailing list.
Dates for FSCONS 2015
The dates for the conference are decided to 7th and 8th November, with check-in and mingle on the evening of the 6th.
- Regular meetings on IRC will start February 18th (Monday) at 18:00. The first meeting will be a test meeting, ironing out the particulars of conducting meetings this way. Online meetings will then be scheduled for every four weeks.
- Meetings should be announced on the wiki, in the IRC channel and on the mailing list. The clear instructions for how to participate, i.e. using irc-cloud, should be added to the wiki as soon as possible.