Difference between revisions of "WorkMeeting/2014-10-13"

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(created page as a clone of last meeting's minutes)
 
(Draft of meeting minutes for meeting 13/10 2014)
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== Advertisment, sponsorship, promotion ==
 
== Advertisment, sponsorship, promotion ==
−
Oliver gave a status report. Keynote speakers and programme have been advertised on the blog and on Twitter. Sponsors will be contacted this week. The feeling from the sponsorship and promotion team, is that the conference is becoming more well known internationally, attracting attention form larger projects such as Gnome and Mozilla. An advertisement will appear Linux Magazine and on their homepage. Leif-Jöran informed the meeting that Dataföreningen Sverige will run an article on FSCONS in October.
+
Oliver gave a status report. The promotion teem has tweeted about the conference with good results, and ads have been sent to Linux Magazine for publication on their homepage. Oliver requests an up to date version of the logo for use in promotional material. Sponsors have been added to the homepage, and have contacted approximately seven potential sponsors, including previous sponsors. The treasurer reports that we don't strictly speaking need more sponsors to meet the budget, but that more would definitely help.
  
−
=== ''Add sponsors to homepage'' ===
+
=== ''Early bird tickets'' ===
−
{{todo|Add confirmed sponsors to homepage |assignedTo=Grégoire}}
+
{{todo|Promote the buy-before-date of early bird tickets. |assignedTo=Oliver}}
  
−
=== ''Young visitors will get Arduinos with their tickets, sponsored by Friprogramvarusyndikatet'' ===
+
=== ''Up-to-date Logotype'' ===
−
{{todo|Promote the fact that young visitors will get their own Arduino, sponsored by Friprogramvarusyndikatet |assignedTo=Oliver}}
+
{{todo|If time permits, fix an up-to-date logotype to Promotion Team|assignedTo=Oliver}}
 +
 
 +
=== ''Promote social programme'' ===
 +
{{todo|Promotion Team will promote the social events, evening gigs etc.|assignedTo=Oliver}}
 +
 
 +
=== ''Promote article in Computer Sweden'' ===
 +
{{todo|Promotion Team will promote the article about FSCONS, published in Computer Sweden|assignedTo=Oliver}}
 +
 
 +
=== ''Promote volunteering'' ===
 +
{{todo|Promotion Team will promote the opportunity to be a volunteer at the conference|assignedTo=Oliver}}
  
  
 
== Café ==
 
== Café ==
−
Andreas and Tab will organise the café
+
Andreas and Tab have coordinated statistics for the café.
  
−
=== ''Café meeting'' ===
+
== Volunteers ==
−
{{todo|Andreas and Tab will meet to discuss the café |assignedTo=Tab}}
+
Leif-Jöran has met with Tam about the volunteers. They will keep working on it.
  
 +
=== ''Add link to volunteer sign-up to web page'' ===
 +
{{todo|The web page about volunteering currently does not have a link to the sign-up web page. This should be fixed. |assignedTo=Grégoire}}
  
−
== Volunteers ==
+
=== ''Give the Volunteers team access to volunteers (at) fscons.org'' ===
−
Tam has found volunteers. Leif-Jöran will meet with Tam to discuss this tomorrow.
+
{{todo|Give Tam access to volunteers (at) fscons.org|assignedTo=Grégoire}}
  
  
 
== Manifesto (Policy Committé) ==
 
== Manifesto (Policy Committé) ==
−
The suggested manifesto was presented by the Policy Committé.
+
The manifesto has yet to be typeset.
  
 
=== ''Print manifesto'' ===
 
=== ''Print manifesto'' ===
−
{{todo|Typeset and print manifesto for presentation at the conference |assignedTo=ljo}}
+
{{todo|Typeset and print manifesto for presentation at the conference |assignedTo=skymandr}}
−
 
 
−
=== ''Promote manifesto'' ===
 
−
{{todo|Promote the new version of the manifesto online, committee will assist in highlighting changes |assignedTo=Oliver}}
 
  
  
 
== Hardware team ==
 
== Hardware team ==
−
Nicholas volunteers as Hardware team manager. We think we need approximately six persons for the hardware team. There are two persons who have volunteered already to take care of the cameras.
+
Nicholas reports that most thins are already in place, hardware wise. Some things regarding lighting may be procured, but nothing that will break the budget.
−
 
 
−
=== ''Empty harddrives'' ===
 
−
{{todo|The harddrives used for storing video need to be assessed and readied for new use |assignedTo=Grégoire}}
 
  
 
== Finances ==
 
== Finances ==
−
Leif-Jöran presented the current ticket-sale figures. It's not bad but could be better. The meeting is encouraged to tell their peers that there are still early-bird tickets left. Flights for keynote speakers have been booked, and the budget is so far looking solid. Unfortunately we cannot accept BitCoins as payment.
+
Sign up has slowed down a little. We need to promote the conference -- in particular early-bird tickers -- further to meet the attendance goals. Leif-Jöran suggests that we set timed deadline for early-bird tickets instead of ta maximum number, in order to get some help from artifical scarcity-effects in promotion.
  
−
=== ''Empty harddrives'' ===
+
== Conference Programme ==
−
{{todo|Promote the conference more! |assignedTo=all}}
+
Programme is mostly filled, excepting some slots that we are keeping as backup or don't expect/plan to fill.
  
−
== Conference Programme ==
+
=== ''Sleeping quarters'' ===
−
Keynote speakers are booked, but there are still some slots available for talks. Open Space track is still lacking some talks. Wikimedia have said they will have a full track.
+
{{todo|Some speakers have requested somewhere to sleep. Everyone is encouraged to ask around for this. Someone will send an email about this to the list. |assignedTo=Stian}}
  
−
=== ''Change name of "Open Space" to "Our open spaces"'' ===
 
−
{{todo|Change name of Open Space to Our Open Spaces |assignedTo=skymandr}}
 
  
 +
== Next meeting ==
 +
Next meeting will be on 27/10 at 18.00 at Språkbanken. Aspects will coordinate extra meetings with involved parties as necessary.
  
 
[[Category:FSCONS2014]]
 
[[Category:FSCONS2014]]

Revision as of 18:46, 13 October 2014


Meeting
Work Meeting
Date:2014-10-13 18:00
Place:Språkbanken



Advertisment, sponsorship, promotion

Oliver gave a status report. The promotion teem has tweeted about the conference with good results, and ads have been sent to Linux Magazine for publication on their homepage. Oliver requests an up to date version of the logo for use in promotional material. Sponsors have been added to the homepage, and have contacted approximately seven potential sponsors, including previous sponsors. The treasurer reports that we don't strictly speaking need more sponsors to meet the budget, but that more would definitely help.

Early bird tickets

TODO: Template:Trim (User:Oliver)


Up-to-date Logotype

TODO: Template:Trim (User:Oliver)


Promote social programme

TODO: Template:Trim (User:Oliver)


Promote article in Computer Sweden

TODO: Template:Trim (User:Oliver)


Promote volunteering

TODO: Template:Trim (User:Oliver)


Café

Andreas and Tab have coordinated statistics for the café.

Volunteers

Leif-Jöran has met with Tam about the volunteers. They will keep working on it.

Add link to volunteer sign-up to web page

TODO: Template:Trim (User:Grégoire)


Give the Volunteers team access to volunteers (at) fscons.org

TODO: Template:Trim (User:Grégoire)


Manifesto (Policy Committé)

The manifesto has yet to be typeset.

Print manifesto

TODO: Template:Trim (User:skymandr)


Hardware team

Nicholas reports that most thins are already in place, hardware wise. Some things regarding lighting may be procured, but nothing that will break the budget.

Finances

Sign up has slowed down a little. We need to promote the conference -- in particular early-bird tickers -- further to meet the attendance goals. Leif-Jöran suggests that we set timed deadline for early-bird tickets instead of ta maximum number, in order to get some help from artifical scarcity-effects in promotion.

Conference Programme

Programme is mostly filled, excepting some slots that we are keeping as backup or don't expect/plan to fill.

Sleeping quarters

TODO: Template:Trim (User:Stian)


Next meeting

Next meeting will be on 27/10 at 18.00 at Språkbanken. Aspects will coordinate extra meetings with involved parties as necessary.

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