Venue

Areas of responsibilities:

Preparations for Information on site
Preparations for Registration and welcoming 2011
Preparations for Furniture
Preparations for Supplies
Clean-up (after each day)
Material / Manual for clean-up, emergency, etc for the Execution Group
Safety - In case of emergency-plan (inclusive, regardless of participant capabilities) - Safety regulations, Safety information(accessible)

Accessibility aspects

Make sure that rooms for presentations have one larger empty row (like second or third row of chairs) allowing for wheelchairs including people passing through in front of them (a wheelchair is about a meter long)
Make sure that all kinds of counters have a lower section - we can't have only bar-height tables, including for payments, wardrobe, information desk and booths
Make sure that doors without door openers are either open or easily opened from a wheel-chair perspective
Don't put signs and information on doors - they should be at the side of doors
Make sure that rooms for café, lunch, social events allow for wheelchairs