Difference between revisions of "Tips for room hosts"

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* '''Introduce the speaker:''' Before the talk, briefly introduce the speaker. If you are unsure how to present the speaker, ask them before the talk. Be brief.
 
* '''Introduce the speaker:''' Before the talk, briefly introduce the speaker. If you are unsure how to present the speaker, ask them before the talk. Be brief.
 
* '''Start on time, not before:''' It may be tempting to start before the set time, but try to avoid that, in order to minimize the risk for stragglers interrupting the speaker.
 
* '''Start on time, not before:''' It may be tempting to start before the set time, but try to avoid that, in order to minimize the risk for stragglers interrupting the speaker.
 +
* '''Help the speaker to keep the time.''' You may want to give him or her a sign 5 minutes before their time is up.
 +
* '''Moderate the audience, if needed.'''
 +
* '''Inform participants about lunch, dinner and evening activities (such as workshops, lightning talks, concerts etc.) at suitable times.'''
 
* '''Prepare a question for the speaker:''' After the talks there is generally time for questions. Questions from the audience is a good way of showing interest and appreciation for the speaker, but being asked to provide this feedback can sometimes come as a shock to the audience, who may not have formulated their questions yet. It can also be agonising going first, and it is therefore a good idea as room-host to have a question prepared, in case the audience have none. A silly question is better than no question at all - the point is to break the ice for the audience. See this as part of your job as room-host.
 
* '''Prepare a question for the speaker:''' After the talks there is generally time for questions. Questions from the audience is a good way of showing interest and appreciation for the speaker, but being asked to provide this feedback can sometimes come as a shock to the audience, who may not have formulated their questions yet. It can also be agonising going first, and it is therefore a good idea as room-host to have a question prepared, in case the audience have none. A silly question is better than no question at all - the point is to break the ice for the audience. See this as part of your job as room-host.
* '''Thank the speaker:''' Invite the audience to thank the thank the speaker before and after the questions, by way of a round of applause.
+
* '''Thank the speaker:''' Invite the audience to thank the speaker before and after the questions, by way of a round of applause.

Revision as of 23:11, 27 October 2014

A few tips for room hosts. Please feel free to add more tips!

  • Introduce the speaker: Before the talk, briefly introduce the speaker. If you are unsure how to present the speaker, ask them before the talk. Be brief.
  • Start on time, not before: It may be tempting to start before the set time, but try to avoid that, in order to minimize the risk for stragglers interrupting the speaker.
  • Help the speaker to keep the time. You may want to give him or her a sign 5 minutes before their time is up.
  • Moderate the audience, if needed.
  • Inform participants about lunch, dinner and evening activities (such as workshops, lightning talks, concerts etc.) at suitable times.
  • Prepare a question for the speaker: After the talks there is generally time for questions. Questions from the audience is a good way of showing interest and appreciation for the speaker, but being asked to provide this feedback can sometimes come as a shock to the audience, who may not have formulated their questions yet. It can also be agonising going first, and it is therefore a good idea as room-host to have a question prepared, in case the audience have none. A silly question is better than no question at all - the point is to break the ice for the audience. See this as part of your job as room-host.
  • Thank the speaker: Invite the audience to thank the speaker before and after the questions, by way of a round of applause.