Staff Responsibilities
Contents
Keynote
This is just like one of the other rooms, the staff takes care of the speakers needs, water, sound etc, keeps the audience calm, coordinates the q&a session which should follow every talk. You should also signal the speaker how much time he has left, for this we will provide signs saying 15, 10 and 5 minutes. After the speech the staff will stay in the room for about an hour to help the speaker to finish up look for trash etc., in other words make the room ready for the next speech.
Tasks in short:
- introduce speaker
- keep audience calm
- show speaker time left
- moderate q&a and block unqualified questions which do not relate to the topic
- help speaker to wrap up after the talk
- clean a bit and reposition chairs etc
- help next speaker to set up
- hand over to the next "staff-team"
Track
Rooms
This is just like one of the other rooms, the staff takes care of the speakers needs, water, sound etc, keeps the audience calm, coordinates the q&a session which should follow every talk. You should also signal the speaker how much time he has left, for this we will provide signs saying 15, 10 and 5 minutes. After the speech the staff will stay in the room for about an hour to help the speaker to finish up look for trash etc., in other words make the room ready for the next speech. As part of this the staff shoudl also help the next speaker to set up his/her technical equipment, run the slides and test any other thing that needs testing.
Tasks in short: - check if video equipment is running and working normally - introduce speaker - keep audience calm - show speaker time left - moderate q&a and block unqualified questions which do not relate to the topic - help speaker to wrap up after the talk - clean a bit and reposition chairs etc - help next speaker to set up - check if video equipment is running and working normally (yes please do this as often as possible) - hand over to the next "staff-team"
timing: please be there 5-10 minutes before the speech starts, so that you can get misc info by the last team
