Sixth planning meeting 2012

Agenda

Organization
- todos
- Mailing list
- Routines for invitations to meetings - how/who/where?
- timeline
  - deadlines for track organizers
Date and place for FSCONS 2012
- Date: the 9/10/11 November have been proposed
  - Should the conference be on 4 days (with a keynote on Thursday) like in 2011?
- Venue: the workshops at Språkbanken and the ITU for the main event.
  - ~~Deadline for the answer? (at most the same date as last year)~~ We now have a positive confirmation for itu.--Ljo 14:40, 18 May 2012 (CEST)
  - ~~Designation of a contact person for the venue.~~ LJO assigned Mathias Klang to be this contact person.
Survey - what is the purpose and how will it be used? How are the results used today?
- Discussion lead by Nahid
Keynote speaker
Tracks
- what tracks do we have?
- any incoming proposals
Social event: Berg211 inquiry about dates and booking
CFP last minute comments
Other questions
Next meeting?

DECISION: Organisation: The managers as decided May 18th, Grégoire and Leif-Jöran, which prepare and follow up overall items suggested to have a permanent presidium whenever possible to make the meetings coherent.
- The tasklists prepared in their management meeting from the previous five meetings will be put into the wiki and at later meetings be kept in sync after each meeting.
- Sign items by presonsible person in agenda.
- Written proposals are preferred.
DECISION: Mailinglists, old lists are deleted, New organisation is now created. Who else needs one? TODO: Template:Trim (User:Grégoire)

DECISION: Timeline: Tickets sale should start August 1st.
- Discussionon potentially have money back guarantee. Though a fixed number of cheap tickets has shown to be best incentive for early registration yet.
DECISION: Dates are set as previously discussed 9-10-11 of November. Potentially an evening session on the 8th + follow up discussion as done in 2011. ITU is confirmed.
- TODO: Template:Trim (User:Ljo)

DECISION: Survey should be used. Show results to be used in feedback feedback. Interactive where possible. Ask aspects for questions based on their perspective. Should preferrably be performed in all three phases pre-, during , and post conference. One person had a wish to try to keep number of top level questions down.
- TODO: Template:Trim (User:Ljo)

CONTINUE WRITING MINUTES HERE
DECISION: Next meeting at Tuesday the 29th of May at 17.30 in EDIT room (Chalmers)

Notes:
- Tracks that should be in the CFP should be given to Leif-Jöran ASAP!
- Budget requests from the aspects should be in by the end of the month.