Seventh planning meeting 2012

Meeting

Org Meeting
Date:	2012-05-29
Time:	17:30
Place:	CTH Johanneberg — EDIT-room

Agenda

• Aspects
  • What is the role of the coordinators?
  • Aspects that lack coordinators
    • Social
    • Security aspect
    • Reception
    • Registration
    • Staffing
    • Venue
  • Notification: New responsibilities added:
    • Booth (venue)
    • Baby room (venue)
    • Money management (Management)
    • Signs (indoor, outdoor) (venue)
• Promotion
  • Status report from the coordinators
  • Graphical theme
• other questions
• Next meeting?

Summary (DRAFT)

• GD explains what the is aspect coordinator role? The coordinator not supposed to do everything. Important is to make sure the communication is working.
• DECISION: Evelina and Alireza will be coordinators for the social aspect.
• DECISION: Security aspect needs a coordinator, ask Rikard or someone on the
• DECISION: Registration merged with web aspect
• DECISION: Reception last years
• DECISION: Staffing is the responsibility of GD + LJO
• DECISION: Venue aspect, take care of putting up signs. skymandr want to be involved, but not coordinator.

• DECISION: Baby room self serviced by the parents, but needs to be in program and have info.

• Promtion
  • Marketing buget is suggested to be roughlty the same as last year.
  • DECISION: 2000 SEK printing poster a3. 1000 SEK posters in chalmers area, 3000 SEK stickers 1000 SEK flyers. Not including booklet and.
  • Graphical theme
  • DECISION: Ask Andreas. LJO put the print material list in the aspect and they edit it if something is missing.

TODO: Template:Trim (User:skymandr)

• Other aspect budgets
  • DECISION:Cafe aspect need extensionsome more days with their budget.
  • DECISION: Social aspect need some more days with their budget.
  • DECISION: Decide beforehand show emergency gathering point on walkthrough.
• Next meeting
  • DECISION: Mon June 11th 17:30 Edit:edit.