Second planning meeting 2012

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Revision as of 10:14, 22 March 2012 by Grégoire (talk | contribs)
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Org Meeting
Place:CTH Johanneberg


Thursday March 22, 2012, at 17.30


Chalmers - TBA - look here for more information soon. Grégoire will book a room somewhere at Chalmers Campus Johanneberg. One of the three group rooms in the Student Union Building, second floor. The Student Building is the big building you see from the tram stop "Chalmers".


Add your input here!

  • Proposals for structure of 2012:
    • Overall considerations
      • We should keep the concept of Conference Manager & Runner (Jonas)
      • Venue (layout and moving of furniture) needs better documentation and planning (Rikard)
      • We should keep up the work with accessibility (Rikard)
      • We should keep the two volunteer walk-through sessions with the volunteers (Rikard)
      • We should view food and cafeteria as a separate unit from the execution (Rikard)
      • We can replace "Execution" with "Infodesk", as that's the primary function remaining after separating café (Rikard/Jonas)
      • There should be two persons leading each team (Stian/Jonas)
      • Volunteer coordination (previously in execution) can be done by each subteam

Proposal for subteams. The responsibilities of each subteam means that this is the responsibility of the team, but that the team still needs to communicate and seek approval for major decisions from the other leads. Leads should participate in the FSCONS meetings and report on progress or concerns.

Team Lead Responsibilities
Programme Jonas & Rikard
  • Themes
  • Tracks
  • Keynotes
  • Invitation of other orgs to organise tracks
  • Scheduling
  • Preparation and evaluation of CFP
  • Conference booklet
  • Planning of furnishing
  • Furnishing during the conference
  • Cleanup
Web Grégoire & Nahid
  • Overall web site
  • Program and schedule
  • Registration system
  • Blogs, press releases, regular updates, etc.
Hardware Patrik & Jonas
  • Recording of talks
  • Laptops and other hw
  • Electricity
  • Wireless accounts
  • Wired connections
Sponsors Oliver & ??
  • Contacting sponsors
  • Follow-up with thank-yous
Survey Nahid & ??
  • Planning and performing the post-conf survey
Café Anton & My
  • Purchases for the café
  • Staffing of the café
  • Sales planning
  • Furnishing of café area
Information Jonas & ???
  • Information desk
  • Wardrobe
  • Attendee badges
Budget Leif-Jöran & Jonas
  • Coordinate requests for budget
  • Attendance fees & targets
  • Sponsorship levels
  • Communication with the FFKP board regarding the budget