Difference between revisions of "Meeting 2011-09-26"

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* Answer: the work can be divided chronologically into planning (what needs to be done), execution (what happens during the actual week-end), and,  PostConf (summarizing how the conference went, processing the videos and other materials produced during the conference, questionnaire from the participants etc)
 
* Answer: the work can be divided chronologically into planning (what needs to be done), execution (what happens during the actual week-end), and,  PostConf (summarizing how the conference went, processing the videos and other materials produced during the conference, questionnaire from the participants etc)
 
* Jonas:, conference manager and execution team coordinator informed that the execution team has met (see meeting agenda) and will meet again, also doing a walk-through of the venue some time near the conference week-end.
 
* Jonas:, conference manager and execution team coordinator informed that the execution team has met (see meeting agenda) and will meet again, also doing a walk-through of the venue some time near the conference week-end.
* {{todo| write down specific tasks for the exec team members during the conference|team=ExecutionTeam}}
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* {{todo| write down specific tasks for the exec team members during the conference|team=ExecutionTeam|done=yes}}
 
* {{todo| Put Hugo and Tolis on the org ML|done=yep}}
 
* {{todo| Put Hugo and Tolis on the org ML|done=yep}}
 
* {{todo| Put Hugo and Jonas in contact for discussing production of booklet|assignedTo=Rikard|done=Ohyeah}}
 
* {{todo| Put Hugo and Jonas in contact for discussing production of booklet|assignedTo=Rikard|done=Ohyeah}}
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* {{todo| Make more posters, distribute to volunteers for posting at various places}}
 
* {{todo| Make more posters, distribute to volunteers for posting at various places}}
 
* '''DECISION''':  we announce the Keynote speakers Tuesday Septemmer 27 - syncing with foss-sthlm
 
* '''DECISION''':  we announce the Keynote speakers Tuesday Septemmer 27 - syncing with foss-sthlm
* {{todo| Sync with Rikard, Oliver, Jonas, Hesa how to market/promote Keynotes|team=CommunicationTeam}}
+
* {{todo| Sync with Rikard, Oliver, Jonas, Hesa how to market/promote Keynotes|team=CommunicationTeam|done=yes}}
 
* {{todo| Remind hesa to put the pdf's with posters up, notify org ML| assignedTo=Rikard|done=hellyes}}
 
* {{todo| Remind hesa to put the pdf's with posters up, notify org ML| assignedTo=Rikard|done=hellyes}}
 
* '''DECISION''' Next meeting - work meeting at FFKP office next Monday, Oct 3, at 17.00
 
* '''DECISION''' Next meeting - work meeting at FFKP office next Monday, Oct 3, at 17.00
* {{todo| Send out agenda and invitations for the work meeting next Monday (Oct 3)| team=ExecutionTeam}}
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* {{todo| Send out agenda and invitations for the work meeting next Monday (Oct 3)| team=ExecutionTeam|done=yes}}
  
 
{{Org meeting
 
{{Org meeting

Revision as of 15:45, 3 October 2011

What

A planning meeting with all teams and members

Where

Gnutiken

Agenda

  • Should we ask for rebates from SAS, Hostels, Train companies etc as we did previous year(s)?
  • Quick status update for tracks - speakers, confirmations etc.
  • Question: What tasks are up for grabs?
  • Jonas: exec has met and will meet again, also doing a walkthrough of the venue.

Summary

  • A question was posed from one of the newer volunteers Question: What tasks are up for grabs?
  • Answer: the work can be divided chronologically into planning (what needs to be done), execution (what happens during the actual week-end), and, PostConf (summarizing how the conference went, processing the videos and other materials produced during the conference, questionnaire from the participants etc)
  • Jonas:, conference manager and execution team coordinator informed that the execution team has met (see meeting agenda) and will meet again, also doing a walk-through of the venue some time near the conference week-end.
  • TODO: Template:Trim (ExecutionTeam)
  • Information: We'll have generic t-shirts and stitch-on badges for "year"
  • Hesa informed that posters has been put up, we need more posters and volunteers to put them up at various places
  • Decision: User:Skymandr has unlimited printing/copying quota and can help printing posters
  • TODO: Template:Trim


Meeting
Org Meeting
Date:2011-09-26
Time:17:00
Place:Gnutiken