Fourth Planning meeting 2012

Meeting

Org Meeting
Date:	2012-05-03
Time:	17:30
Place:	CTH Johanneberg — EDIT-room

Agenda

• News round
• Changes to the aspects
• Notify organisers on the Track organisers 2012 page (Rikard)
• Discuss the location for the social events (at the FSCONS or outsourced)
• Brief aspects coordinators on the accessibility pledge (Rikard, Grégoire)
• Discuss how some aspects cover many others, possible ways to communicate between aspects (Rikard)
• Add your agenda items here

Summary

• Reading of the agenda
• News round
  • We have been contacted by wikimedia who wants to organize a track

they want to have a phone meeting.

• • ljo: thinking about budget; new prices 100 tickets 40€, 200 at 70€; hope to get >= 6 local compagny 5000SEK, one at 10000SEK and one at 20000SEK

• Changes to the aspects
  • listing the aspects without coordinator
    • TODO: Template:Trim (User:Rikard)

• • • TODO: Template:Trim (User:Rikard)

• • • TODO: Template:Trim (User:Rikard)

• New Track organisers 2012 page
  • Rikard added he page based on previous page after being contacted by wikimedia for a track
  • We need to discuss deadlines for track organizers
  • TODO: Template:Trim (User:Ljo)

• • TODO: Template:Trim (User:Ljo)

• • Klondike propose a "Miscellaneous" track to put talks that don't match other tracks
    • this can be proposed as any track

• aspect overlaps
  • things should be discussed in the meetings and the mailing list

• social event location
  • lunch at the venue
  • evenings could be taken elsewhere
    • the social event of 2009 and 2010 were organised elsewhere but it was complicated due to the chosen location (a lot of organisation)
    • ideally would be to have the Sunday event externally.
    • klondike suggest to rent Gasque
    • TODO: Template:Trim (User:My)

• Accessibility pledge
  • presentation of the idea
  • no one is against it
  • this should be included in the CFP