Fifteenth planning meeting 2012

Meeting

Org Meeting
Date:	2012-10-29
Time:	17:30
Place:	ITU

Agenda

• Aspect walkthrough
• Staffing planning
• Next meeting

Minutes (draft until 2012-11-01)

• Social event schedule
  • Evelina and Alieza tell they will finalise it today.
• LJO sends studiefrämjandet questions to them.
  • Klondike are getting some .
• Cafe aspect

Anton and My tell Mocka provides food.

• • 25-30 SEK per baguette.

• Soft drinks 2 days to deliver from same supplier as last year.
  • 1-2 fridges free delivery.
  • Kitchen utensils provider, answer tomorrow.
  • Candy and chocolate bars and delicatobollar. Axfood and one other supplier.
  • Chips and nuts.

• Promotion

Oliver tells about

• • doing blog post
  • utting up posters in Lindholmen (not Patricia building).
  • Näringslivsgruppen hopefully respond this week.
  • Southpole 3000 SEK.
  • LJO is stepping up as silver sponsor.

• Venue aspect

Oliver asked Jonas Öberg to attend on the venue walkthrough.

• Hardware

Klondike tells looking for volunteers

• • Microphones, rental, unclear yet witch supplier.
  • Alireza confirms torg 2 has 720p projector.

• Survey
  • Anton will ask someone.

• Programme

LJO tells some new speakers. Starting to look good. But some tracks still need to provide their sessions.

• • Test print of booklet on Wednesday. We print 350. 8 A3 pages of schedule.

• Budget

LJO tells 100 confimed payments. Projection still between 2010 and 2011 figures.

• Volunteer walkthroughs
  • 17.30 Tuesday 6th
  • 15.30 Wednesday 7th
  • Alireza provided script for producing individual schedules. Got some feedback.
  • We already have like 30 volunteers. 10 hours per person including setup and cleaning.