Aspect
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Coordinator
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Objectives
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Responsibilities
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Accessibility
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Investigate and make a plan for increasing the conference accessibility. Communicate this across all aspects.
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- Coordinate with other area to improve the overall accessibility of the conference.
(ex: web, registration, cfp, hardware, policy...) Grégoire works with an accessibility pledge for speakers.
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Budget
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- Coordinate requests for budget
- Attendance fees & targets
- Sponsorship levels
- Communication with the FFKP board regarding the budget
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Café
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- Cover food and drink supplies requirement
- Increase social interaction
- Contribute to social activities
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- Purchases for the café
- Sales planning
- Furnishing of café area
- Preparing the area for the social events
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Hardware
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- Recording of talks
- Laptops and other hw
- Electricity
- Wireless accounts
- Wired connections
- Streaming
- Sound systems
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Policies
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Ensure policies are met
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Programme
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- Ensure that a program is filled with topics that are current and interesting, within and between the fields of technology, society and culture, as per the manifesto.
- Ensure that external organisations coordinating tracks are kept informed of discussed in the organisation and is able to contribute their thinking.
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- Themes
- Tracks
- Keynotes
- Communication with other orgs to organise tracks
- Scheduling
- Preparation and evaluation of CFP
- Conference booklet
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Promotion
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OliverP
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- Create promotional material (poster, flyers, stickers, a giant balloon?)
- Organize dissemination of the material (stapling posters, distributing flyers in other conferences, hijack the national television to display an FSCONS commercial?)
- Communicate on social networks
- Ads in magazines
- Blog regularly about new speakers, sessions, etc
- Create a short bumper that can be played on podcasts (hackerpublicradio.org, radiogamer.se, slashat.se, aiit.se/radio, etc)
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Reception
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- Information desk
- Wardrobe
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Social
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Sponsors
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- Contacting sponsors
- Follow-up with thank-yous
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Staffing
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- Recruit, contact and keep track of the staff incl contact addresses
- Create an overall staffing schedule for the conference
- Organise staff walk-through
- Organise a staff room during the conference
- Organise the conference management
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Survey
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- Planning and performing the post-conf survey
- Soliciting comments during the conference
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Venue
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- Planning of furnishing
- Furnishing during the conference
- Cleanup
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Web & Infrastructure
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- Overall web site
- Program and schedule
- Registration system
- Infrastructure for blogs, press releases, etc.
- Registration procedure/form
- Attendee badges
- Online Payments
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