FSCONS 2014 Aspects

Aspect list

Aspect	Coordinator	Objectives	Responsibilities
Accessibility		Investigate and make a plan for increasing the conference accessibility. Communicate this across all aspects.	Coordinate with other area to improve the overall accessibility of the conference. (ex: web, registration, cfp, hardware, policy...) Grégoire works with an accessibility pledge for speakers.
Budget			Coordinate requests for budget Attendance fees & targets Sponsorship levels Communication with the FFKP board regarding the budget
Café		Cover food and drink supplies requirement Increase social interaction Contribute to social activities	Purchases for the café Sales planning Furnishing of café area Preparing the area for the social events
Hardware			Recording of talks Laptops and other hw Electricity Wireless accounts Wired connections Streaming Sound systems
Policies		Ensure policies are met	Update the Manifesto based on comments and suggestions from the participants of yesteryear Likewise update Anit-harassment policy Coordinate with Accessibility aspect Ensure that volunteers are aware of the policies, and that information is readily accessible for participants
Programme		Ensure that a program is filled with topics that are current and interesting, within and between the fields of technology, society and culture, as per the manifesto. Ensure that external organisations coordinating tracks are kept informed of discussed in the organisation and is able to contribute their thinking.	Themes Tracks Keynotes Communication with other orgs to organise tracks Scheduling Preparation and evaluation of CFP Conference booklet
Promotion	OliverP		Create promotional material (poster, flyers, stickers, a giant balloon?) Organize dissemination of the material (stapling posters, distributing flyers in other conferences, hijack the national television to display an FSCONS commercial?) Communicate on social networks Ads in magazines Blog regularly about new speakers, sessions, etc Create a short bumper that can be played on podcasts (hackerpublicradio.org, radiogamer.se, slashat.se, aiit.se/radio, etc)
Reception			Information desk Wardrobe
Social			Plan social events
Sponsors			Contacting sponsors Follow-up with thank-yous
Staffing			Recruit, contact and keep track of the staff incl contact addresses Create an overall staffing schedule for the conference Organise staff walk-through Organise a staff room during the conference Organise the conference management
Survey			Planning and performing the post-conf survey Soliciting comments during the conference
Venue			Planning of furnishing Furnishing during the conference Cleanup
Web & Infrastructure			Overall web site Program and schedule Registration system Infrastructure for blogs, press releases, etc. Registration procedure/form Attendee badges Online Payments