FSCONS 2010/Location

Description and Responsibility

• Answering requests about room and bookings from other organisation groups
• Communicating with the IT University regarding bookings and rooms
• Communicating with the conference staff group for volunteers needed for opening, closing and cleanup
• Organise on-site ad-hoc cleaning as necessary during the conference days
• Organise block booking of hostels and hotels which can be made available to the FSCONS 2010 Speaker Logistics group, as well as to the FSCONS 2010 Registration group for sale to visitors during registration.

Hotels and hostels

Our way of working is that we do a block booking at hotels and hostels where we can get reasonable deals. About one month before the conference (or ideally later) we get back to the hotel and hostel regarding how many of the rooms or places in the block booking we will actually use, and then again a few days before we confirm the final number and names of everyone.

We will then pay rooms by invoice.

Hotels

• Ibis Hotel (the boat). CONFIRMED 40 single, 20 double. Prices: 695kr / single and 780 kr / double. Including breakfast. SPECIAL CONDITION: Confirm and rebook LATEST 2010-10-01. Online.
• Hotel Kusten: Doesn't have enough rooms.
• Mornington Hotel: Offered petit chic rooms for 795 kr/single and 1295 kr/double. Including breakfast. Asked for prebook 20 petit-chic, 5 double for three nights.
• Quality Hotel 11, Eriksberg: Offered rooms for 790 kr/single and 990 kr/double. Including breakfast.

Hostels

• Kvibergs Vandrarhem: Booked 32 beds, in eight 4 bed rooms. Every participant can get their own key. Linen can be bought for 60 kr extra. No breakfast. Cost 170 kr/night. Reserved from 5th to 8th. SPECIAL CONDITION: Rebook and confirm LATEST 2010-10-01.
• Asked SGS Veckobostäder about single, double and four bed rooms. Can offer 25 double and 3 four bed rooms. Linen and towels inclued. 1120 kr/2 days for double and 1360 kr/2 days for four bed. Have asked about three nights, 5-8 nov.
• Asked Linne Hostel about four bed rooms. Prebooking request at 20 beds (five rooms). Linen, towel and cleaning included. Breakfast available for 65 kr/day.
• Masthuggsterassen Vandrarhem: Doesn't want to work with block bookings.
• Göteborgs Mini-Hotel: Full those dates

• Göteborgs Vandrarhem: Asked about 20 beds. Not viable, requires everyone to check in as group, and group leader stay with the group.
• Slottsskogens Vandrarhem: Asked about 20 beds.